CUSTOM AI AUTOMATION — BUILT AROUND YOUR WORK

We build AI that does the work.

We observe and X-ray the daily workflows costing your organization time and money. Then we build custom AI automation beside your team, measure every result, and require approval before anything runs—until you decide it has earned greater independence within your guardrails.

Custom automation is the business. Not another chatbot. Not another dashboard. We connect the systems you already use, automate the work between them, and operate it with a world-class standard of control and measurement.

WATCH THE WORKDAY TRANSFORM

First, show us
what really happens.

Your team does not have to explain AI. They simply show us their authorized daily work. We record the process, map the friction, build the automation, and prove what changed.

AUTHORIZED WORKFLOW RECORDING

EMAIL + FOLLOW-UPRECORDINGPHONE CALLSOBSERVEDCALENDAR + MEETINGSOBSERVEDPURCHASE APPROVALSRECORDINGTIMESHEETSOBSERVEDHIRINGOBSERVEDTERMINATIONSRECORDINGREPORTINGOBSERVEDWORK ROUTINGOBSERVED

THE REAL WORKDAY

Your people work normally.

Email. Calls. Calendars. Meetings. Purchasing. Timesheets. Hiring. Terminations. Approvals. Follow-up.

DAY 1

Record the obvious work.

Email, calls, calendars, forms, approvals, and recurring administration.

DAYS 2–5

Capture the real variation.

Meetings, exceptions, handoffs, weekly tasks, and the work people forget to mention.

BY DAY 5

Receive the opportunity map.

Prioritized opportunities, measurable baseline, recommended pilot, controls, and value case.

ONE DAY CAN REVEAL AN OBVIOUS WIN.A 3–5 day recording window produces a more credible X-Ray because real work includes interruptions, exceptions, and recurring responsibilities.

Illustrative experience. Recording occurs only with written authorization, an agreed scope, and employee notice. We analyze workflows—not personal activity.

ACTIVAIZEYOUR AI NEEDS, FROM A–Z.READS · REASONS · ACTS · PROVES

WHAT WE DO

activAIze sees where AI changes the game.
We build it around your real operation.
We prove what you got back.

A REAL EXAMPLE

One service request.
From inbox to done.

A resident reports a broken sprinkler. Watch the AI begin in shadow mode: it observes, reasons, prepares the work, waits for a person, and acts only after approval. Every step is visible.

THE OLD WAY

Your employee becomes the system.

1Open and read the messageMANUAL

2Re-type details into another systemMANUAL

3Look up the address and assetMANUAL

4Figure out who should handle itMANUAL

5Send follow-ups and status updatesMANUAL

6Rebuild the record laterMANUAL

THE BETTER WAY

The routine work moves. Your people stay in charge.

SHADOW MODE · NO ACTION WITHOUT APPROVAL

1AI observesReads the request in shadow mode—no action takenWAITING

2AI reasonsChecks the location, history, policy, and priorityWAITING

3AI preparesBuilds the recommended route and responseWAITING

4Your person approvesShows exactly what will happen before it runsWAITING

5AI acts and provesExecutes the approved work and records the resultWAITING

39minutes returned per request

83%faster from request to response

100%of important decisions stay human

This is an illustrative example. Your numbers come from measuring your actual process before and after.

WHAT ELSE COULD WE FIX?

Start with the sentence your team says every week.

“Why are we typing this into three places?”FORMS + DATA ENTRY

“Did anyone ever answer that email?”INBOX + FOLLOW-UP

“Who is waiting on this approval?”APPROVALS + ROUTING

“Why did we pay this twice?”INVOICES + PURCHASING

“I have to rebuild this report every month.”REPORTING + GRANTS

“Review time is here and I have no notes.”PERFORMANCE + COACHING

WHAT YOU CAN HIRE US TO DO

Custom AI automation.
Built for your operation.

You do not have to know which AI tool you need. Show us the work that is slow, repetitive, expensive, or frustrating. We find the opportunity, build the solution around your existing systems, and prove the result.

Company Workflow X-Ray

With your permission, we record how authorized work moves across selected computers and systems—capturing the steps, clicks, handoffs, waits, and repeated effort, not monitoring employees.

YOU GET: A no-cost operational assessment, prioritized automation opportunities, and a clear value proposition showing where we believe time and money can be recovered. This is a workflow assessment, not a financial audit.

Custom Automation Development

We build an AI operation around the way your organization actually works—not a generic chatbot or one-size-fits-all template.

YOU GET: A working automation designed for your people and policies.

Email & Document Processing

AI reads messages, forms, invoices, attachments, and records; extracts what matters; classifies the work; and prepares the next step.

YOU GET: Less reading, retyping, searching, and chasing.

Approvals & Work Routing

Requests move to the right person with the right context. Your team reviews every important action before it runs.

YOU GET: Faster decisions without giving up human control.

Reporting & Operational Intelligence

We connect scattered information, automate recurring reports, surface exceptions, and show where time and money are being lost.

YOU GET: Answers you can act on—and evidence you can defend.

AI Integration With Existing Systems

We make AI work across the email, documents, forms, financial systems, work orders, calendars, and tools your organization already uses.

YOU GET: One intelligent workflow across disconnected systems.

THE ONGOING SERVICE

Managed AI Operations

After launch, we monitor performance, maintain connections, improve the automation, document every change, and keep it operating inside your approved guardrails. We can cover as many computers as you choose.

PRICED BY THE NUMBER OF COMPUTERS IN SCOPE.
BUILD ONCE. IMPROVE EVERY MONTH.

HOW PRICING SCALES

You choose the scope.

Start with one workflow on a small group of computers. Once the result is proven, add departments, locations, or additional computers. Your proposal clearly shows the implementation scope and monthly price for every computer covered—so cost grows only when coverage and value grow.

1 WORKFLOW
→ SELECTED COMPUTERS
→ EXPAND AFTER PROOF

1 X-RAY THE WORK→2 BUILD THE PILOT→3 PROVE THE VALUE→4 MANAGE + IMPROVE

AFTER THE X-RAY

The estimate ends.
Live proof begins.

The customer receives a live operating dashboard connected to the workflow. It measures what actually happened against the baseline captured during the X-Ray—so every claimed hour and dollar has evidence behind it.

ACTIVAIZE · OPERATIONS CONTROL CENTER

LIVEWORK ORDER INTAKE + ROUTINGLast verified event: 18 seconds ago

VERIFIED TIME RETURNED405 hrsBaseline vs. actual completed events↑ 28.4% this period

VERIFIED CAPACITY VALUE$17,927Hours returned × approved loaded rateFULL EVIDENCE AVAILABLE

AUTOMATIONS COMPLETED5,076Successful approved workflow runs99.2% completion rate

MEDIAN PROCESSING TIME8m 14sBaseline: 47m 06s↓ 82.5% from baseline

Work orders classified + routed642 runs31.8 hrs$1,407VERIFIED

Status updates prepared + sent388 runs22.4 hrs$991VERIFIED

Attachments extracted + filed156 runs17.1 hrs$756VERIFIED

Exceptions requiring staff review23 events——HUMAN REVIEW

LIVE APPROVAL STREAM3 items need a person · 0 actions outside guardrails

This is an illustrative product demonstration. Customer dashboards use their connected systems, measured X-Ray baseline, approved cost assumptions, and actual completed workflow events. Estimated savings and verified savings are always shown separately.

WHY ACTIVAIZE IS BUILT FOR THIS

This company was built on a lifelong discipline: protect time and create value.

activAIze was founded by Brian Karsh after a career spent identifying what others overlook: wasted motion, unnecessary steps, missed opportunities, and small inefficiencies that quietly cost organizations time and money.

Across hospitality, restaurant management, public education, and real estate, that discipline repeatedly produced stronger sales, better operations, improved financial outcomes, and more valuable use of people’s time.

The industries changed. The operating principle did not. activAIze combines that real-world performance discipline with leading-edge AI to identify where value is being lost, build a smarter operation, and measure what the organization gets back.

activAIze turns what is possible into your operational advantage.

LIVE AUTOMATION SAVINGS CALCULATOR

Put a number on
time returned.

Answer one question at a time. See what returning even one hour per employee could be worth to your department—then test the possibilities live.

01YOUR DEPARTMENTTell us which team and how many people work there.02YOUR REAL COSTUse your numbers or let us supply a clear example.03YOUR SAVINGS MODELMove the hours and watch every result change.

ONE VISITOR · ONE PRIVATE SESSION · AUTOMATIC RESET

START YOUR COMPANY WORKFLOW X-RAY

How much capacity is hiding in your daily work?

Enter five details to unlock an immediate planning report. Then request your no-cost Workflow X-Ray to identify the real process, establish a measured baseline, and receive a customized value proposition.

CAPACITY RANGEHOURS RETURNEDFIRST PILOTAPPROVAL MODEL

UNLOCK YOUR FULL REPORT60 SECONDS

YOUR NAMECOMPANY / DISTRICTWORK EMAILPHONE NUMBER

WHAT WORK SHOULD AI FIX FIRST?HOW MANY EMPLOYEES?REPETITIVE ADMIN HOURS / PERSON / WEEK5 HOURS

HOW CUSTOM AUTOMATION BECOMES TRUSTED

We record the workflow. Then we rebuild the work.

Record.

With written permission and an agreed scope, we record authorized workflow activity on the computers you select: steps, waits, decisions, exceptions, and systems—not personal activity.

X-Ray.

We measure time, touches, delays, rework, and cost, then present the opportunities and value proposition.

Shadow.

We build the custom AI operation. It works beside your team first, making recommendations without taking action.

Approve.

Your people see exactly what it will do and approve every action while performance is proven.

Operate.

You choose the computers covered and which proven actions may run. We monitor and improve the operation every month.

YOUR TEAM ALREADY KNOWS THE FIRST OPPORTUNITY

Ask them one question:
“What work do you hate doing?”

Bring us the answer. We will show you what can move faster, what should stay human, and how we will prove the value.